Go to the Search field to find a message or another item.Įxpand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.įind and replace text, symbols, or some formatting commands when in the Reading pane or in an open item.Įxpand search to include items from the current folder. Justify text (Stretch a paragraph to fit between the margins}. Toggle the case of the selected text between small caps and all caps.Ĭtrl+Right bracket (]) or Ctrl+Shift+Greater-than sign (>)Ĭtrl+Left bracket ([) or Ctrl+Shift+Less-than sign (<) Switch the case of the first letter in a selected word or line. This table lists the keyboard shortcuts for formatting text in email messages, appointments, or meeting invitations in Outlook.ĭisplay the Format Text tab on the ribbon. Select the InfoBar and, if available, show the menu of commands.Īlt+V, B, and then C for Calendar, P for People, T for Tasks, or O for Off Go forward to next view in the main Outlook window. Go back to previous view in the main Outlook window. In the Reading pane, page up through the text.Ĭollapse or expand a group in the email message list. In the Reading pane, page down through the text. In the Reading pane, go to the previous message.Īlt+Up arrow key or Ctrl+Comma (,), or Alt+Page Up Move between the Navigation pane and the calendar. Move around message header lines in the Folder pane or an open message. Move between the ribbon and the calendar. Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar. Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar. Switch to the Folder list in the Folder pane. Top of Page Shortcuts for basic navigation Open the Save As dialog box on the Attachment tab. Note: Ctrl+Insert is not available in the Reading pane.Īlt+H, M, V, and select a folder from the list This table lists the most frequently used shortcuts in Outlook.ĭelete an item (when a message, task, or meeting is selected). In this topicĬreate or close an InfoPath email form in Outlook 2007, 2010, or 2013 Press Ctrl+F, and then type your search words. Last updated on June 16, 2017.Note: To quickly find a shortcut in this article, you can use the Search. Move the cursor to the start of the next or previous word Move backward through a form's fields/windows Move forward through a form's fields/windows
Set up recurrence for an appointment or taskĬommon Windows shortcuts which work in Outlook and many other programs Select all text You need to type week, day, hour or minute out. When typing times in the snooze field, shortcuts won’t work.
Use h for hours and m for minutes for times.Ĭan type times as numbers only: 230 instead of 2:30 PM. Use w for weeks, d for day, mo for month, and y for year. Send (enable or disable in Tools, Options, Email options, Advanced) Send Message or meeting /task request Save and Close other forms When editing items Increase or decrease font size when composing HTML Move between header elements, attachment row, and body in the reading pane Plus, minus or multiply (*) on numeric keypadĮxpand or collapse all groups in list viewĮxpand or collapse current group in list view Working with folder and list views: Expand or collapse the folder list Reading messages: With a message open, Move to the Previous or Next message Move to next window element (navigation pane, message list, reading pane, or to-do bar) Refresh the current window (Send/Receive in older versions) (Can be enabled or disabled in Tools, Options, Other Tab, Reading pane- Single key reading with space bar.)Ĭreate a new item of the current folder typeĬreate a new Appointment (from any Outlook folder)Ĭreate a new Contact (from any Outlook folder)Ĭreate a new Task (from any Outlook folder)Ĭreate a new Message (from any Outlook folder)Įxpand dropdown menus, use arrow keys to select from list Rotate Navigation pane on, off, minimizedįorward as attachment (Outlook 2007 and up)Īdvance through message in reading pane, then move to next message. These work in Outlook's main window: Open Mail module in Navigation pane
Links to a list of all shortcuts for Outlook 2007 and Outlook 2003 is at the end. The following is a list of the many of the most commonly used shortcuts. When you know the keyboard shortcuts, it's usually faster to use them than it is to mouse around menus.